- Non-Refundable Deposit
The college services fee and student activity fee paid by all students registering for credit general fund/tuition account courses, or credit extension account courses, is non-refundable, except when course sections canceled by the College would result in a change in fees otherwise due.
- General Fund/Tuition Account Courses
- Refund Schedule - General
For notice of withdrawal received prior to the first day of college classes for that semester, a refund of 100 percent of total tuition will be granted for both full-time and part-time students.
For notice of withdrawal received on the first day of classes and through the 14th calendar day of that semester, a refund of 50 percent of total tuition applicable to the courses for which registered will be granted for both full-time and part-time students.
For a reduction in load which occurs on the first day of classes and through the 14th calendar day of that semester, 50 percent of the difference of the tuition applicable to the original and revised course schedule will be refunded.
No refund of tuition will be granted for either full-time or part-time students beyond the 14th calendar day after the first day of classes.
- Refund Schedule - Armed Services
One hundred percent refund of tuition and fees will be granted students entering the armed services before earning degree credit in any semester, upon submitting notice in writing of withdrawal accompanied by a certified copy of enlistment papers.
- Special Fees
The following special fees are non-refundable: application fee, program enrollment fee, late registration fee, installment payment plan fee, returned check fee, late payment fee, graduation fee, replacement of lost ID card fee, academic evaluation fee, portfolio assessment fee and Clinical Program Level I and II fee.
- Students Covered
For purposes of the refund policy outlined above, an individual is considered a student when he or she has registered and paid, in part or full, either by cash or by obligation, by the first day of class.
- Special Waivers
The College President is authorized to modify the tuition refund policy for specific students on a case by case basis under the following extenuating or extraordinary circumstances: severe illness documented by a doctor’s certificate, erroneous advisement by the college; and military transfer. Other extenuating or extraordinary circumstances may also be considered upon written request submitted by the College President to the Chancellor. Exceptions which should not normally be considered include change in job, normal illness, and poor decision or change of mind by a student.
- Change of Registration - General and School of Workforce & Continuing Education Courses
Where a student has changed his or her course schedule to a different mix of general and extension credit courses, the College may elect not to apply the refund policy which would otherwise be in effect with respect to the course(s) deleted, and may, instead, collect or refund only the net amount due based on the tuition and fee policies applicable to the total student course load.
- Refund Policy for School of Workforce & Continuing Education Extension Fund Credit or Equivalent No Credit Development Courses
When the College cancels a course, the student has the option of transferring into another course within the same semester, or requesting a refund. Refunds are issued within 4 to 6 weeks. When a student drops a course by the last regular business day of the college before the first meeting of the course, a full refund will be processed, except for the fees and non-refundable $20 application fee for credit courses. To drop a course, contact the Office of the School of Workforce & Continuing Education at 860-906-5130. Full or partial refunds are not issued after the last regular business day of the college before the first meeting of the course. A student may officially withdraw from a credit course any time after the first scheduled class, but before the end of the last day of class. The final examination day is not considered as a class day. Refunds are not issued to students who withdraw. To initiate the withdrawal process, or for more information, contact the Counseling Office, at 860-906-5040.
PLEASE NOTE: If you register for a course, you are responsible for payment whether or not you attend. Do not assume you will be deregistered for a course if you do not pay. See above refund policy.
- Refund Policy for School of Workforce & Continuing Education Extension Fund Credit-Free Courses
Capital Community College reserves the right to cancel courses with insufficient enrollment. If a course you have registered for is cancelled, you will be notified by phone and have the option of receiving a full refund of fees or applying your course fee to another credit-free course in the same semester. Refunds take at least 4 to 6 weeks. No refunds are issued for credit-free courses unless you withdraw 3 business days before the first class meeting, in writing or in person, to the Office of the School of Workforce & Continuing Education, 950 Main Street, Hartford, CT 06103.
5. Refund Policy for Students Participating in Federal Title IV Student Aid Programs
In accordance with Federal regulations, financial aid eligibility will be recalculated for all Title IV* recipients who completely withdraw, drop out, are dismissed, or take a leave of absence prior to completing 61% of the semester.
The recalculation is based on the percent of EARNED aid using the following formula:
Percent earned = Number of days completed up to the withdrawal date** divided by total days in the semester.
Federal financial aid is returned to the Federal government based on the percent of unearned aid using the following formula:
Aid to be returned = (100% minus the percent earned) multiplied by the amount of aid disbursed toward institutional charges.
Samples of the calculations are available upon request in the Financial Aid Office.
* Title IV Aid includes Federal PELL Grant, FSEOG Grant, Federal Stafford Loans (Subsidized and Unsubsidized), and PLUS Loans.
** Withdrawal Date is defined as the actual date the student began the institution’s withdrawal process, the student’s last day of recorded attendance, or the midpoint of the semester for a student who leaves without notifying the institution.